Event Coordinator

Job Type: Full Time
Job Location: On-site
Job Availability: Unavailable

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ThinknChange, an information technology and Business Management outsourcing company, is seeking a talented and highly motivated Event Coordinator to join our team. This role is vital in ensuring the successful registration, planning, and coordination of ThinkNChange’s participation in all external engagements, including industry conferences, trade shows, seminars, and other relevant events. The Event Coordinator will play a key role in promoting our company’s brand, products, and services to a wide range of stakeholders, while ensuring seamless execution of events.

Responsibilities Include:

Event Planning and Management:

  • Collaborate with internal teams to identify relevant events aligned with ThinknChange’s objectives and target audience.
  • Develop event strategies, objectives, and budgets in coordination with stakeholders.
  • Conduct research to identify potential event opportunities and stay updated on industry trends and best practices.
  • Coordinate event logistics, including venue selection, vendor management, travel arrangements, accommodations, and equipment rentals.
  • Prepare and manage event budgets, track expenses, and ensure cost-effective solutions.
  • Develop event timelines and schedules, ensuring all activities are executed smoothly and efficiently.
  • Coordinate event marketing and promotional efforts, including designing and distributing event invitations, managing event registration processes, and monitoring RSVPs.

External Engagement:

  • Serve as the main point of contact for event organizers, vendors, sponsors, and attendees.
  • Develop and maintain strong relationships with external stakeholders to enhance ThinknChange’s presence and reputation at events.
  • Liaise with internal teams and subject matter experts to prepare event-related materials, presentations, and demos.
  • Collaborate with the marketing team to create engaging event content, such as brochures, banners, signage, and promotional items.
  • Ensure consistent branding and messaging across all event-related materials and activities.
  • Coordinate and oversee the setup of event booths

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